FAQ: Academic Advisors
Academic Advisor FAQs
- Identify the best term(s) for your student to go abroad, based on remaining degree requirements and program restrictions.
- Identify courses that your student should save for abroad, and/or courses that they should definitely plan to take on campus.
- Encourage your student to check the EA website (Links to an external site.) for program options, course offerings, and application deadlines.
- Encourage them to complete Abroad 101, available online.
You will be asked to review and sign a Major/Minor/Certificate Evaluation Form for the student. You have three possible steps with this form:
- Consider the student’s overall academic plan for their time abroad. Glance at their degree audit. Do their proposed courses keep them on track for graduation?
- Remember that semester-long students will register for the next semester (for Boulder courses) while abroad. Consider if the student needs any special reminders about remaining courses (i.e. “remember that XYZ course is only offered in the fall, so be sure to register for it”).
- If needed, help facilitate the process of having new courses reviewed for
major/minor requirements and route the form accordingly.
- Your student might make changes to his/her schedule after arrival and may need your advice on the changes. You can still use the approval form for new course evaluations.
- Your student may also need assistance with course selection for Boulder registration.
- Don’t hesitate to include the CU Boulder EA office staff at any time – especially if your student needs help with something other than academics.
- It can take time to receive the transcript - see Transcript Processing Timelines. If your student is up against a graduation certification date, please contact their Program Manager for more information. Otherwise, their courses/credits will be posted within 1-2 weeks of receipt.
- Education Abroad credit will appear similar to transfer credit on their record (but still counts as in-residence credit). Most programs are graded as study abroad pass/fail (exceptions being Global Seminars, Global Intensives, and Global Internships which are classes taught by CU & therefore earn letter grades).
There are two kinds of internships:
- Global Internships: On Global Internships, students intern abroad while enrolled in a CU Boulder course that complements the internship. A CU Boulder faculty member teaches the academic coursework remotely, and students receive a letter grades.
- Other Education Abroad Internships:
- If your students plan to complete a non-Global Internship abroad, make sure they follow the instructions on the Internships Abroad page.
- By default, A&S students will earn general/overall degree hours outside of A&S. They can get additional approval from their academic department by submitting the Education Abroad Internship Credit Approval Form.
- All other majors/degrees by default will not earn credit for an international internship unless they've gotten approval from their academic department by submitting the Education Abroad Internship Credit Approval Form.
For all schools/colleges except A&S and CMCI, students can route the Credit/Course Approval for Non-Approved Education Abroad form to Admissions, their school/college and then Academic Advisor.
For the Colleges of A&S and CMCI, students are not able to obtain any pre-approvals regarding credit transfer for non-approved education abroad programs (neither Admissions nor A&S/CMCI nor the A&S/CMCI departments). If students bring forms for non-approved education abroad, please inform the student that you cannot sign the form. You can refer them to the Non-Approved Programs information for A&S & CMCI students. Education Abroad staff cannot sign these forms either. Once students fill out the brief online registration for their non-approved program, they can print out a form letter that the student can submit it to their program. This form is a proven acceptable substitute for any form that requires a signature.
The grading policy depends on the type of program. See below.
Letter Grades: Global Internships, Faculty-led Global Seminars, and Global intensives award letter grades. These grades appear on students' CU Boulder transcript and are averaged into their CU Boulder GPA.
Pass/Fail: For all other programs, grades abroad are converted to pass, no credit, or fail grades. The CU Boulder transcript will contain the name of the study abroad program and total credits passed/earned. Regardless of the grade earned, the official CU GPA will not be impacted. Based on a conversion formula developed by the Education Abroad Committee, the converted grades are generally defined as the following. Students' handbooks contain additional details about exact conversions if the program abroad does not use an A-F grading scale.
- Pass (C- or better)
- No Credit (D+ to D-)
- Fail (F)
The pass/fail credit earned on an ed abroad program is exempt from college limits on student-elected pass/fail credit and passing grades are eligible to count for various major/degree requirements (per approval from the relevant department).
Students should keep in mind that they may be asked to provide their original ed abroad transcripts in the future (i.e. for graduate/professional school admissions). The actual grades earned abroad will always display on the original transcript from their ed abroad program, so they should be aware of this for the future.
Advisors can view the average time frame for receipt of the transcript by visiting Education Abroad Transcripts.
- Courses/credits are entered directly into u.Achieve by Education Abroad staff. This makes them immediately visible to students and Advisors in the degree audit.
- The original transcript is then sent to the Registrar’s office to be manually posted to CU-SIS. At the same time, the Education Abroad placeholder course is removed. It typically takes 1-2 weeks for the Registrar to post the courses to CU-SIS and remove the placeholder.
- The transcript is then scanned into OnBase by the Registrar’s office.
Handle these requests in the same way you handle regular transfer pointing and exception requests in your college.
You are welcome to contact Michal Greenberg (email@example.com or 2-0486), the overall liaison to Academic Advisors. If she is not available and your question is urgent, call the main Education Abroad office number, identify yourself as an Academic Advisor with an urgent question, and the front desk staff will try to find an available Advisor or Program Manager for you.
You can also an overall list of Education Abroad staff and program assignments. This can be a complex document to look through, so please don't hesitate to simply reach out to Michal or call our main office for help.