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CU Boulder Education Abroad Participant Contract

The document that follows is a legal and binding contract that must be signed by any student participating in this education abroad program with the University of Colorado Boulder. Read it thoroughly. When you feel you understand the terms of the contract, sign it and submit it electronically to Education Abroad to show that you intend to participate in the program and understand the conditions and limitations stated.

Upon receipt of the signed contract, your CUBill&Pay account will be charged the required nonrefundable deposit outlined in the Program Costs page. Check your CUBill&Pay account in myCUInfo to view this charge. You can either make the deposit payment online or you can send payment to the CU Boulder Bursar's office. Credit cards are not accepted.

All policies and conditions set forth in the sections below are incorporated and made part of this agreement.

(1) I understand that I am financially responsible for the CU Boulder education abroad deposit and program fees, and for any and all other expenses and costs not included in the program fee that are incurred by me before, during and after the program. Under no circumstances will CU Boulder Education Abroad be responsible for any of my expenses incurred in preparing for the program, such as, but not limited to, advance purchase airfare, equipment, passport fees, visa fees, and medical expenses.
I understand that I am responsible for any financial consequences that are a result of any changes I make to my program.  These changes may include but are not limited to: switching programs; adding or dropping sessions/blocks; housing adjustments; and/or adding or withdrawing from terms.

The deposit, the program fee, estimates of other costs not included in the program fee, and a schedule of payments including due dates are available on the Program Costs page.

(2) I understand that Education Abroad expects students to conduct their private financial activities honestly and responsibly while abroad. Specifically, I am expected to have paid all obligations incurred before returning home. Should I leave a debt which could adversely affect the operation of the education abroad program or reflect badly upon the University, Education Abroad maintains the right to hold me responsible for that debt by applying it to my CU Boulder account as well as by refusing next term registration, re-enrollment at CU Boulder, and/or access to transcripts and/or diplomas until the debt is paid.

(3) Although every effort will be made to operate the program at the quoted price and with the plans as announced, CU Boulder Education Abroad does reserve the right, should conditions warrant or necessity demand, to make changes in the arrangements or the fee. Periodic reviews will be made before and after the program begins. It may be necessary to make some adjustment of the fee before the program begins or to alter and/or cancel arrangements at any time. While the fee may be adjusted for changes in arrangements, there will not be any adjustments made to program fee due to exchange rate fluctuation as the program fee is in U.S. dollars.

(4) I understand that all withdrawals must be made in accordance with Education Abroad's withdrawal fee and deadlines policy, and that withdrawing from the program may have a financial implication. This policy is available on the Program Costs page.

(5) If the program is cancelled by CU Boulder Education Abroad before it begins, all program fees paid to CU Boulder will be refunded. If the program is cancelled after it begins, all efforts will be made to refund as much of the program fee paid to CU Boulder as possible.

(6) This agreement takes effect when signed and submitted to Education Abroad. If your acceptance is pending a final decision by a program provider or host university and you are not accepted by them, this contract will be void and the required non-refundable deposit will be refunded.

(7) I understand that failure to maintain eligibility (academic, disciplinary, financial, or otherwise) and/or failure to fulfill any conditions imposed at the time of acceptance by CU Boulder Education Abroad will mean dismissal from the program and no entitlement to a refund of any fees paid, due, or owing to CU Boulder, including fees paid, due, or owing to the program provider by me or by CU Boulder.

If you have any questions/concerns about the terms of this contract or signing the contract within the require time frame, please contact your Program Manager.

Emergency Medical Authorization
(1) On occasion, emergencies may arise that require medical care, hospitalization, or surgery for a participant. So that such treatment can be administered without delay, we ask that each participant authorize the University of Colorado Boulder's resident director or appointed official abroad to secure, at the expense of the participant, any treatment deemed necessary.

In the event of injury or illness, if I am unable to do so myself, I hereby authorize the resident director or other appointed official of the University of Colorado Boulder, at my expense, to secure any necessary treatment, including administration of anesthetic and surgery, and such medication as may be prescribed. It is further agreed that, if my condition so requires, I may be returned to the United States, at my expense.
Personal Conduct Agreement
(1) Students enrolled in a CU Boulder Education Abroad Program are viewed as representatives of the United States as well as the University of Colorado from the conduct perspective and as such, must comply with standards of acceptable behavior and conduct in their host country, as well as guidelines for health and safety.  This is discussed during pre-departure and on-site orientations and in written pre-departure materials, which are incorporated here by reference.
Every student enrolled in a CU Boulder Education Abroad Program must abide by various rules, policies and laws while abroad. This applies during official program activities (such as courses or excursions) and also during free time. More specifically, students agree and understand that they must abide by the following rules and policies: 
  • Honor Code
  • Student Conduct Code
  • Policies and expectations outlined in the CU Boulder Education Abroad Handbook and other materials (posted to students’ MyCUAbroad account)
  • Policies of the host university and/or education abroad program, provided to students via their online portal and/or during orientation meetings
  • All applicable laws and policies of the host country
If students violate any of the above, the violation will be reported to the Office of Student Conduct or other appropriate office and students may be subject to disciplinary action from CU Boulder, the host university, the education abroad program, and/or the host country.

By signing this agreement I hereby acknowledge that I have reviewed the rules and policies above, that I understand the rules and policies governing my participation in a CU Boulder Education Abroad Program and that failure to abide by the conditions or spirit of this agreement may result in dismissal from the program and/or other discipline or penalties.
In conducting Education Abroad Programs, the University of Colorado Boulder makes every effort to provide for the welfare and safety of the participants. However, participation in the program is voluntary and that there are certain inherent risks which the participant must assume, the participant understands that neither the University, nor any cooperating institution, assumes any responsibility for damage to or loss of property, personal illness or injury, or death while a participant is on the program. While the University will endeavor to provide limited health care insurance, it does not assume any responsibility, beyond the coverage provided, for any health care expenses, and participants are strongly urged to obtain such additional medical/hospital coverage as they deem appropriate.

I have read, understand and acknowledge the preceding paragraph, and I hereby release the University of Colorado Boulder or any cooperating institution and their officers and agents from any and all claims and causes of action for damage to or loss of property, medical or hospital care, personal illness or injury, or death arising out of any travel or activity conducted by or under the control of the University of Colorado Boulder or cooperating institutions.